Attachment Executive 2003 Help

The Attachment Clerk allows you have Attachment Executive prompt you when you don't have attachment rules set up to move or delete attachments out of your messages.  By having the Attachment Clerk prompt you to remove the attachments in your messages while you work with them can significantly decrease your overall mailbox or personal folder size as a matter of habit rather than having a clean up task later.  The Attachment Clerk can really help ensure your inbox never gets to filled up with messages full of attachments.

Attachments Tab

If an attachment rule does not exist, move attachments when a message is closed

By selecting this option, every time you close a message, the Attachment Clerk will check to see if the message contains attachments, Attachment Executive will take one of the actions described below.

--- Always prompt for location and filename
Selecting this option makes Attachment Executive prompt you for a location to move your attachments to.  It will also give you the option to delete the attachment and delete the message if you so choose.

--- Automatically save attachments and process filenames
      Location for attachments [ ] [Browse]
By choosing this option, Attachment Executive will check messages for attachments when you close them and then automatically save any attachments contained within the message in the location specified in accordance to the following settings specified.
 

	Filename Options
	--- Use the filename options found in my Global Settings
	Selecting this option means Attachment Executive will look in your Global Settings for the setting you specified there.
	--- Use these settings
	Add Attachment Last Modified Time Note: This option will not operate for attachments that are stored in personal folder files. Personal folders do not keep last modified times on attachments
	Add Received Date           Add Message Subject           Prefix Filename           Suffix Filename           Replace Filename           Number of characters to use: [#]           Remove "Re:" and "Fw:"
	Selecting this option over rides the Global Settings and is used for just the Attachment Clerk.  This means that attachments that are moved when you close a message are subject to the filename options specified here and not the ones specified in the Global Settings.  For more information on each of these settings, please refer to the Global Settings tab.
	Subfolder Options
	--- Use the subfolder options found in my Global Settings
	Selecting this option means Attachment Executive will look in your Global Settings for the setting you specified there.
	--- Use these settings:
	Create file folder structure that resembles mail folder structure when moving attachments           Move attachments to subfolders named by                Note: This option will automatically create file subfolders.           Sender Name           Remove text in () or [] brackets when creating new file subfolders                Examples: "Smith, Judy [49283:EX]" would become "Smith, Judy" "(23948) Dennis" would become "Dennis"           Message Category (only for messages with a single category)           E-mail Address of Sender (only for SMTP addresses)
	Selecting this option over rides the Global Settings and is used for just the Attachment Clerk.  This means that attachments that are moved when you close a message are subject to the filename options specified here and not the ones specified in the Global Settings.  For more information on each of these settings, please refer to the Global Settings tab.
	Duplicate File Options
	--- Use the duplicate file options found in my Global Settings
	Selecting this option means Attachment Executive will look in your Global Settings for the setting you specified there.
	--- Use these settings:
	Prompt me for a new filename           Add a sequence number to the new filename           Preface the sequence number with:           Overwrite the existing file if the attachment was received at a later date
	Selecting this option over rides the Global Settings and is used for just the Attachment Clerk.  This means that attachments that are moved when you close a message are subject to the filename options specified here and not the ones specified in the Global Settings.  For more information on each of these settings, please refer to the Global Settings tab.
	Advanced...
	Delay processing of attachments for:           # Minutes/Hours/Days/Months
	Specifying these options will cause Attachment Executive to check the message when you close it, however it will not move the attachments until after the amount of time you specify in these settings.
	Do not process attachments in e-mail messages received from the following e-mail addresses:                Add, Remove
	By using the Add and Remove buttons you can have Attachment Executive's Attachment Clerk ignore message from particular people.  This is handy if you receive attachments from certain individuals that you never want to remove attachments from their e-mails.  An example of this is delivery receipts from particular domains that contain text files.  Often you may read the message and then just delete it.  Having the Attachment Clerk prompt you for these messages isn't useful if you plan on deleting them any way.  By adding the address of the sender you will have The Attachment Clerk just ignore the messages.
	Do not process attachments in e-mail messages received from the following domains:                Add, Remove
	By using the Add and Remove buttons you can have Attachment Executive's Attachment Clerk ignore message from particular domains.  This is handy if you receive attachments from people at a certain company that you never want to remove attachments from their e-mails.  By adding the domain of the senders you will have The Attachment Clerk just ignore all messages you receive from this domain.

Reminder Tab

Prompt me to add attachment to an outgoing message if I forgot to add them
     An outgoing message should have attachments if any of the following phrases are found:
          Add, Modify, Remove

If you are like most people, you may frequently be busy, send e-mail messages to people with attachments only to realize after you sent it that you forget to attach the file.  By using the reminder option, you can have Attachment Executive check messages before you send them for particular words, and if it finds those words in the message then it ask you if you want to send it without attachments.  For example, if you enter the phrases "Please find attached" in the phrases, if you write in your message that your sending "Please find attached a copy of ....", Attachment Executive will halt sending the message if it does not contain an attachment.  It will then ask you if you still want to send it or cancel the send to give yourself the opportunity to add the file before sending it.  Most people find this feature extremely handy.